Front Desk & Office Coordinator

Key Responsibilities

Reception & Visitor Services

• Open and maintain the front desk during standard business hours.
• Welcome visitors, clients, and vendors, ensuring a professional and positive experience.
• Serve as a primary point of contact for guests and office inquiries.
• Answer and direct incoming phone calls to appropriate team members.
• Manage shared meeting rooms and office space reservations.
• Coordinate meeting logistics, including catering and visitor accommodations.
• Monitor and maintain reception and common areas to ensure a professional office environment.
• Respond to facility-related requests and general office inquiries via email and phone.

Administrative Support

• Provide administrative assistance to team members, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Assist with document preparation, presentation materials, and meeting packets.
• Support registration and logistics for industry conferences, training programs, and professional events.
• Perform additional administrative and operational duties as assigned.

Qualifications

Education

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.

Experience

• Minimum of 1-2 years of experience in an administrative, office coordination, or front desk role, preferably within a professional business environment.

Skills & Competencies

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong communication skills, both written and verbal.
• Professional and customer-focused approach to service.
• Excellent phone etiquette and interpersonal skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Adaptable to changing priorities, processes, and business needs.
• Collaborative team player with the ability to build positive working relationships across diverse groups.
• Experience with travel and expense management software is beneficial.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Monday to Friday 8 am to 5 pm

Onsite